Aha! Roadmaps | Import Microsoft Word documents

If your organization stores documentation across multiple platforms, you may have to access SharePoint, OneDrive, OneNote, Google Docs, or Microsoft Word just to locate a specific piece of information. Centralize all your documentation by importing DOCX files into your Aha! workspace — then organize, collaborate, or publish your documents in a knowledge base.

Click any of the following links to skip ahead:

• Overview

• Import documents

• Find your imported documents

Overview

Workspace owners and contributors can import any DOCX file into your workspace. You can upload a single file, or multiple files in a ZIP folder. Imported documents will retain their original content, including text, formatting, tables, and images. When imported in a ZIP file, the folder structure will be recreated within your workspace.

Links between uploaded documents will not be updated automatically.

Top

Import documents

If you have DOCX files stored on your computer, you are ready to import. If they are stored online, you will need to export them before you can import them into your workspace. The simplest way to do this is to export a ZIP folder of all your documents.

Files must be smaller than 300MB.

Once your documents are on your computer:

• Navigate to Settings ⚙️ Workspace Import Import documents.

• Select Microsoft Word.

• Click Choose file. Then select the files and folders you want to import.

• Click Import.

Top

Find your imported documents

After you import documents, you will find them in your workspace notes in the same folder structure they were when you imported them. Drag and drop documents or folders to reorganize them however it best suits your documentation hierarchy.

Although formatting in your documents will be maintained, it is smart to check your documents to ensure they appear correctly. You can use the text editor to edit your content, add alt tags to your images, or apply formatting updates.

Top