6 product management meeting templates for product teams
You have probably been in a boring or unproductive meeting before. It can feel like your time is being sucked down a black hole — and would be better spent on something else. But with a little planning, you can avoid this gravitational pull and transform your meetings into meaningful uses of everyone's time.
For product managers, this is particularly essential. Meetings are opportunities to keep communication flowing throughout the entire product development process. It is your responsibility to align the cross-functional product team around priorities and move everyone forward. In fact, creating real product value often hinges on your ability to collaborate and deliver work efficiently as a team.
If your meetings are feeling lackluster, this guide will help. Find tips, examples, and free downloadable templates to start running more productive product management meetings — from daily product team standups to product launch kickoffs.
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Types of product management meetings with templates
Meetings take up a significant portion of a product manager's day-to-day work. You might start your day at the product team standup, then lead a product launch kickoff in the afternoon. Most weeks you will also spend time preparing for roadmap presentations and other important meetings with company leadership and stakeholders.
Typically each type of meeting you attend should serve a distinct purpose. The list below provides an overview of six common types of product management meetings — accompanied by Aha! software templates and downloadable product management meeting templates. The templates will guide you through structuring your agenda, leading the discussion, and recording action items so you can lead each meeting with confidence.
Note that the focus here is on internal product management meetings versus customer-facing research sessions or product demos. This list is also methodology-agnostic. While these templates will work for any product team, you might hold additional meetings (and prefer to use different templates) if you practice scrum, for example, and conduct sprint reviews and retrospectives.
Jump to the template:
1. Daily product management standup template
What it is: A brief meeting for the core product management team to check in on tactical updates.
Who should attend: Product management, UX, engineering
Who should lead: Product manager
Frequency: Daily
Duration: 15–30 minutes
Discuss:
What you worked on yesterday
What you are working on today
Any blockers in your way
Try this daily standup template in Aha! software. Start a free trial.
