Product operations meeting template
Align the team, track progress, and improve efficiency
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About the product operations meeting template
Set your product teams up for success. Conduct a weekly product operations meeting to review performance, discuss priorities, and raise issues that are impacting your ability to deliver.
Use this template to help guide the discussion. It provides essential areas for product operations managers to review — such as KPIs, roadmap progress, team processes, and current tools. To make the best use of time, invite the team to add contributions and questions to the template in advance of your meeting.
Operationalizing product development is complex — you will likely have more to work through than time allows. So plan follow-up actions, @mention assignees, and highlight due dates — keeping everyone informed of what will happen next.
Best practices
Build a shared understanding of how you will optimize product processes and drive team success.
Set an agenda Define the purpose of the meeting and capture the topics you want to cover, customizing the template to match your needs.
Review together Revisit action items assigned during the previous meeting. Discuss progress and any notable changes to KPIs. Ensure alignment on major initiatives, releases, and projects — noting areas of risk or delay.
Check in on team processes Reflect on the team's successes and talk about what could be improved. Revisit product development standards and review or establish necessary processes. Discuss ways to improve communication, coordination, and efficiency.
Plan what will happen next Note important decisions you have made while together and @mention assignees on upcoming tasks. Offer a space for teammates to add challenges or calls for help. Be sure to capture questions the team did not resolve so you can come back to them in the next meeting.
FAQs about the product operations meeting template
What should a product operations meeting include?
A strong agenda typically covers KPIs, roadmap progress, process reviews, and tooling. The goal is to look across functions and spot risks or inefficiencies that affect product delivery. This template gives you a framework for capturing those updates and turning them into clear action items.
How often should product operations meetings be held?
Most teams meet weekly to keep pace with ongoing product work. If your organization moves at a different speed, consider adjusting the cadence. The key is creating a consistent forum for the team to surface issues and document decisions.
What is the difference between a product operations meeting and a product team standup?
A standup is focused on short-term tasks and blockers within a single team. A product operations meeting looks across teams and time horizons — tracking KPIs, aligning roadmaps, and addressing process or tooling challenges. Think of it as complementing (not replacing) team-level check-ins.
Who should participate in a product operations meeting?
The core group usually includes product operations managers, product managers, and teammates from engineering and design. In some organizations, program managers or data leads also join.
Is this template free to use?
Yes. To use this product operations meeting template, sign up for a free 30-day trial of Aha! Whiteboards. (You can also try this template in Aha! Roadmaps if you need a complete product management solution.) Easily customize the template to suit your needs, then share it with as many people as you want (for free) to streamline collaboration.
