Online whiteboard software: What are the best tools for 2025?
A blank canvas invites endless possibilities — but whiteboard tools vary widely in what they actually help you accomplish. At first glance, they might seem similar because all of them offer space for visual collaboration. But look closer, and you will find big differences in capabilities, flexibility, and how well they support actual workflows. Some tools are lightweight and general-purpose, while others are built for specific types of work. This is why choosing the right one matters for product teams.
Let's break down five whiteboard tools and what sets each apart — so you can quickly identify the best option for your team.
Digital whiteboards are great for brainstorming, organizing concepts, and refining early ideas together. But capturing thoughts is just the starting point. The real challenge is turning them into meaningful product work. Sticky notes and scattered sketches can spark creativity, but momentum fades without a clear way to prioritize and take action. Product teams need more than a digital canvas — a tool that moves you from inspiration to delivery is key.
The best whiteboard software helps teams work better before, during, and after a brainstorming session.
This post breaks down popular whiteboard tools and what makes each unique. Some tools are general-purpose, but Aha! Whiteboards is purpose-built for product development. If you need a tool that connects early ideation to your roadmap, Aha! Whiteboards is the one to explore.
New to our blog? We will start with some fundamentals before diving into the tools list. Feel free to keep reading or skip ahead to any section:
What is whiteboard software?
Whiteboard software gives you a shared space to brainstorm, map out ideas, and collaborate live or asynchronously. Some tools are simple digital canvases, whereas others provide structured templates, diagramming tools, and collaboration features. The best ones help you organize concepts and turn discussions into tangible decisions.
Whiteboard vs. wireframe tools
Whiteboard and wireframe tools both provide a visual way to capture and communicate ideas — but they are designed for different types of work. Some tools focus solely on one function. Others combine both.
Whiteboard tools offer a flexible space for brainstorming, team collaboration, and organizing ideas visually.
Wireframe tools focus on creating low-fidelity layouts for webpages, product features, or user interfaces.
Some whiteboard tools also include wireframing capabilities, making them more versatile for product teams. Aha! Whiteboards is one of these: It combines free-form ideation with built-in wireframing to help teams move from early ideas to structured plans. For teams that want to connect concepts directly to a roadmap, Aha! Roadmaps has what you need (and includes the same whiteboarding and wireframing functionality).
Of the tools in this list, Aha! Whiteboards, Miro, and Mural include wireframing features. Confluence and FigJam do not, making them less suited for visualizing product designs.
Learn more about Aha! Roadmaps
How does whiteboard collaboration work?
Whiteboard software helps teams work through ideas visually — whether they are sketching out concepts, reviewing feedback, or refining plans together. Most tools allow for live co-editing, while more advanced options include structured templates, commenting, voting, and time-boxed sessions.
See how Aha! Whiteboards connects concepts to plans
The best online whiteboard tools for teams
Ready to explore top whiteboard tools? We highlight five options that support different types of collaboration below, ranging from general brainstorming to product-specific workflows.
Aha! Whiteboards: Best for visualizing and refining product direction
Overview: Aha! Whiteboards provides a structured space for product teams to map user flows, create mockups, and organize early-stage product thinking. It is designed to help teams collaborate visually while staying aligned on product strategy.
Key features:
Advanced diagramming and visualization tools for workflows, decision trees, and timelines
100+ expert guided templates for product development and strategic planning
Seamless integration with Aha! Roadmaps to turn whiteboard concepts into structured plans
Collaboration features such as audience voting, timers, and custom templates (available in Aha! Whiteboards Advanced)
An AI assistant to organize ideas and generate wireframes (available in Aha! Whiteboards Advanced)
Use cases:
Defining user journeys and product flows to clarify how customers will interact with new features
Mapping out early-stage product plans and transitioning directly to structured roadmaps
Collaborating cross-functionally with stakeholders and aligning on product decisions
Ideal for: Product teams needing a whiteboard that goes beyond meetings and brainstorming — helping to define, refine, and deliver product work
Start a trial of Aha! Whiteboards
Confluence: Best for quick notes and lightweight whiteboarding in Atlassian
Overview: Confluence includes a whiteboard feature for sketching out quick ideas. Because it is embedded in Atlassian's ecosystem, it might be convenient for teams that already use Jira and Confluence.
Key features:
Standard whiteboarding tools (e.g., sticky notes, shapes, live editing)
A Jira integration for linking issues to whiteboard content
Smart sections to help organize and edit items in bulk
Use cases:
Quickly capturing brainstorming ideas
Organizing Jira issues for workflow planning
Mapping out basic team workflows
Ideal for: Teams that rely on Confluence and need a simple whiteboard for quick, informal collaboration — not detailed product planning
FigJam: Best for free-form design collaboration
Overview: FigJam, developed by Figma, is an interactive whiteboard tool designed to complement design workflows. It is useful for UX teams, creative brainstorming, and interactive meetings.
Key features:
Design-friendly tools for wireframing and sketching
Custom templates from the Figma team and community
Engagement features like music, emotes, and speaker spotlights
Use cases:
Generating and sharing early design concepts
Running interactive workshops and team meetings
Organizing visual project planning
Ideal for: Design teams and UX practitioners who want a flexible space to explore visual ideas and collaborate
Miro: Best for general collaboration across teams
Overview: Miro is a versatile whiteboard platform with a broad set of templates and integrations. It is useful for teams that need a general-purpose collaboration tool, but do not require structured product development workflows.
Key features:
Customizable drawing tools and diagram components
An extensive template library for multiple industries
Integrations with popular project management tools
Use cases:
Creating and sharing visual ideas with remote teams
Diagramming workflows for a variety of industries and functions
Collaborating on cross-functional projects
Ideal for: Hybrid and remote teams that need a general-purpose whiteboard that can adapt to different use cases
Mural: Best for structured meetings
Overview: Mural is built for teams that run structured workshops and brainstorming sessions. It provides facilitation features that help teams capture and organize ideas efficiently.
Key features:
Flexible canvas with drawing tools and a selection of templates
Facilitation features, including timers and private mode
Built-in communication options like text chats
Use cases:
Organizing brainstorming and planning sessions
Hosting interactive meetings across teams
Creating simple visual maps of ideas
Ideal for: Cross-functional groups who want to collaborate live and get more done during meetings while sticking to simpler visuals and planning features
A whiteboard is where ideas take shape. But the real value comes from turning those ideas into action.
Choosing a whiteboard tool starts with knowing what you need it to do. Are you looking for a place to capture ideas or a way to connect them to real work? Be clear about your goals, and choose a tool that helps your team move forward — not just brainstorm in place.
See how Aha! Whiteboards helps you jump-start your creativity, drive team alignment, and connect visual concepts to your roadmap. Try our whiteboard software — free for 30 days.
